ࡱ> b njbjb SKHgHHHHLLL4bcbcbchcTd|f(f"fffIiIiIi,RLIih^IiIiIilHHff[lllIi0HfLflDHHHHIillnXJLf pbcyj` q0l@lL]bcbcPART II: VOF DAIRY INFORMATION SHEET new and continuing applicants  Name of applicant _______________________________________ Date Form Completed: __________________ I. General Livestock Information 1. Species of Animal: _________________________ Breed(s)_________________________________________ (cow, goat, sheep) 2. Total Number of animals to be certified: _______________ (These numbers should match your animal inventory sheet) Dairy:Milking and Dry _____________Heifers __________ (6 months and over)Calves _________ (under 6 months) 3. What is your animal identification system? o neck chain o left-ear o right-ear o tattoo o other __________________ 4. Do you raise any livestock non-organically on your farm? o Yes o No If yes, please provide the following information: type of animal raised non-organically, number of animals, how you distinguish your organically managed and non-organically managed animals (i.e. location of animals, animal sources, feed types and sources, health management differences, id systems.) Type of AnimalNumber of AnimalsDescription of Practices      II. Source of Animals 1. If you have brought any animals into your organic operation in the last 12 months, please list below. Use additional sheet, if necessary. * Please have a current certificate and itemized receipt available for inspector review. Animal Name or IDBreedType: (calf, bull, heifer, milker)Date of PurchaseAge/ Date of BirthSellers Name Qualifies for organic slaughter?*    *Animals qualify for organic slaughter when they have been managed organically from the last third of gestation. Animals that transition to organic do not qualify. Any animal treated with a synthetic parasiticide can no longer qualify as organic meat. 2. What is your annual percentage of animal loss/cull rate? _______________________________________ 3. Please complete an Animal ID List for all animals on your farm (Green form attached). You may submit DHIA records as an animal ID list as long as all the requested information is included. III. Animal Housing 1. Please describe how your animals are housed in both the winter and summer. Please include information for both adults and young stock. SummerWinterAdults  Heifers (6 months and over)  Calves (under 6 months)  2. What type of bedding do you use and how often do you clean the pens/stalls? Bedding How often pens/stalls are cleaned Adults Heifers (6 months and over)Calves (under 6 months)  3. Please describe your facilitys ventilation system. ______________________________________________ _______________________________________________________________________________________________ 4. Do your adult animals have access to the outdoors in the winter? o Yes o No Please describe: ______________________________________________________________________________________ ______________________________________________________________________________________________________ 5. Are you able to provide daily outdoor access for your heifers/young stock (6 months and over) in the winter? o Yes o No a) If no, what are the challenges that prevent you from meeting this requirement? (Please describe your set-up and its limitations)________________________ ________________________________________________________________________________________________________ 6. Do you have a covered barnyard/ solar barn? o Yes o No If no, please skip to the next section. a) Does your solar barn have an additional uncovered outdoor area where animals can get direct light? o Yes o No b) If there is not an additional outdoor area, what is your justification? (for example, a stream runs within 200 feet of barnyard area) Please indicate whether you have received approval from the VOF Review Committee. __________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ IV. Pasture 1. Describe the type of pasturing system used on your farm: o Rotational grazing o Occasional rotation of paddocks o Continuous grazing (not rotated) o Other __________________________ 2. What is your usual spring turnout date for your adults? ______________________________________________ 3. What is your usual spring turnout for your heifers (6 months & older)? _________________________________ 4. What date do you bring in your adult animals at the end of the growing season? ____________________ 5. What date do you bring in your heifers at the end of the growing season? _________________________ 6. How many acres of permanent pasture do you have (include rented and owned)? _________________ 7. Do you also graze some hay land after first or second cut? o Yes o No If yes, how many acres? ______________ 8. Please calculate your total grazed acreage. (acres of permanent pasture + acres of hay land grazed) _______________ 9. Please calculate your total number of grazing animals (adults + heifers over 6 months). ____________ 10. Please calculate your stocking rate (divide acreage/animals). ___________________________ 11. Do you graze or board animals on another producer s farm (custom board/grazing)? o Yes o No Is this land included in your farm production plan? o Yes o No If no, have you obtained an organic certificate from the producer? o Yes o No 12. What month in the summer do you usually need to add more stored forage (hay and silage) to your daily ration? _______________________________________________________________________________ 13. Do your animals have direct access to streams or rivers? o Yes o No If yes, how do you prevent significant erosion and nutrient (manure) runoff? o Enrolled in NRCS program o Water tubs provided o Animals don t have continual access to pastures with streams and rivers (for example: rotational grazing systems or use of portable fences) o Animals have designated stream and river crossings (for example, gravel on stream bottom) o Animals have designated drinking areas (for example, gravel on stream bottom) o Animals only have access during grazing season when erosion is least likely to occur o Other ______________________________________________________________________________ V. Feed (Reminder: Use 2008 numbers)  1. Total amount of forage harvested in 2008? ___________________________________________________ (You can use number of bales or tons. Include both rented and owned land). 2. How many acres was this total harvested from? ________________________________________________ 3. For purchased feed, list all types, quantities and source including grain, forages and silage. Feed TypeTotal Amount Purchased in 2008 (# of bales or # of tons)SourceOrganic Y/NGrain Concentrate  Forage    4. Please provide your feed ration information. List the pounds of feed given to animals on an average daily basis in the summer (grazing) months and the winter (non grazing) months. You may attach a copy of your dairy nutritionists ration for your milkers, dry cows and heifers (6 months and older) or provide the information in the space below. If you do not know the exact dry matter percentages for your feed you may use the following assumptions: Dry Hay = 90% dry Haylage/Baleage = 40-60% dry Corn Silage = 30-35% Grain = 89% dry a. Milker Dry Matter Intake Non-Grazing Season Feed Ration LBS. (AS FED) % DRY LBS. DRY MATTER Average lbs of Hay consumed ___________ x _____ % Dry Matter = ____________ lbs Dry Matter Average lbs of Haylage/Baleage consumed ___________ x ______ % Dry Matter = ____________ lbs Dry Matter Average lbs of Corn Silage consumed ___________ x ______% Dry Matter = ____________ lbs Dry Matter Average lbs of Grain consumed ___________ x ______ % Dry Matter = ____________ lbs Dry Matter TOTAL LBS DRY MATTER ________________(A) Grazing Season Feed Ration LBS. (AS FED) % DRY LBS. DRY MATTER Average lbs of Hay consumed ___________ x _____ % Dry Matter = ____________ lbs Dry Matter Average lbs of Haylage/Baleage consumed ___________ x ______ % Dry Matter = ____________ lbs Dry Matter Average lbs of Corn Silage consumed ___________ x ______% Dry Matter = ____________ lbs Dry Matter Average lbs of Grain consumed ___________ x ______ % Dry Matter = ____________ lbs Dry Matter TOTAL LBS DRY MATTER ________________(B) Calculations (you may fill this out, or we can calculate in the office): Non-Grazing Feed Ration (A) Grazing Feed Ration (B) = Estimated Dry Matter Intake From Pasture (C) (A) (B ) = ________________(C) Estimated Pasture Dry Matter Intake Total Lbs Dry Matter (Non-Grazing) = Dry Matter Intake from Pasture x 100 (C) (A) x 100 = ________% Dry Matter from Pasture b. Dry Cow Dry Matter Intake If you do not know the exact dry matter percentages for your feed you may use the following assumptions: Dry Hay = 90% dry Haylage/Baleage = 40-60% dry Corn Silage = 30-35% Grain = 89% dry Non-Grazing Season Feed Ration LBS. (AS FED) % DRY LBS. DRY MATTER Average lbs of Hay consumed ___________ x _____ % Dry Matter = ____________ lbs Dry Matter Average lbs of Haylage/Baleage consumed ___________ x ______ % Dry Matter = ____________ lbs Dry Matter Average lbs of Corn Silage consumed ___________ x ______% Dry Matter = ____________ lbs Dry Matter Average lbs of Grain consumed ___________ x ______ % Dry Matter = ____________ lbs Dry Matter TOTAL LBS DRY MATTER ________________ Grazing Season Feed Ration LBS. (AS FED) % DRY LBS. DRY MATTER Average lbs of Hay consumed ___________ x _____ % Dry Matter = ____________ lbs Dry Matter Average lbs of Haylage/Baleage consumed ___________ x ______ % Dry Matter = ____________ lbs Dry Matter Average lbs of Corn Silage consumed ___________ x ______% Dry Matter = ____________ lbs Dry Matter Average lbs of Grain consumed ___________ x ______ % Dry Matter = ____________ lbs Dry Matter TOTAL LBS DRY MATTER ________________ Calculations (you may fill this out, or we can calculate in the office): Non-Grazing Feed Ration (A) Grazing Feed Ration (B) = Estimated Dry Matter Intake From Pasture (C) (A) (B ) = ________________(C) Estimated Pasture Dry Matter Intake Total Lbs Dry Matter (Non-Grazing) = Dry Matter Intake from Pasture x 100 (C) (A) x 100 = ________% Dry Matter from Pasture c. Heifer (6 months and older) Dry Matter Intake If you do not know the exact dry matter percentages for your feed you may use the following assumptions: Dry Hay = 90% dry Haylage/Baleage = 40-60% dry Corn Silage = 30-35% Grain = 89% dry Non-Grazing Season Feed Ration LBS. (AS FED) % DRY LBS. DRY MATTER Average lbs of Hay consumed ___________ x _____ % Dry Matter = ____________ lbs Dry Matter Average lbs of Haylage/Baleage consumed ___________ x ______ % Dry Matter = ____________ lbs Dry Matter Average lbs of Corn Silage consumed ___________ x ______% Dry Matter = ____________ lbs Dry Matter Average lbs of Grain consumed ___________ x ______ % Dry Matter = ____________ lbs Dry Matter TOTAL LBS DRY MATTER ________________ Grazing Season Feed Ration LBS. (AS FED) % DRY LBS. DRY MATTER Average lbs of Hay consumed ___________ x _____ % Dry Matter = ____________ lbs Dry Matter Average lbs of Balage consumed ___________ x ______ % Dry Matter = ____________ lbs Dry Matter Average lbs of Corn Silage consumed ___________ x ______% Dry Matter = ____________ lbs Dry Matter Average lbs of Grain consumed ___________ x ______ % Dry Matter = ____________ lbs Dry Matter TOTAL LBS DRY MATTER ________________ Calculations (you may fill this out, or we can calculate in the office): Non-Grazing Feed Ration (A) Grazing Feed Ration (B) = Estimated Dry Matter Intake From Pasture (C) (A) (B ) = ________________(C) Estimated Pasture Dry Matter Intake Total Lbs Dry Matter (Non-Grazing) = Dry Matter Intake from Pasture x 100 (C) (A) x 100 = ________% Dry Matter from Pasture 5. Do you feed supplemental salt, minerals or other additives? o Yes o No (for example, salt block, kelp, mineral mix) If yes, please indicate below. Brand NameManufacturerOn VOF list of Approved Health Care Products (Y or N)   6. Describe where feed is stored. _______________________________________________________________ _________________________________________________________________________________________________ 7. Please list all water sources for livestock. ________________________________________________________ _________________________________________________________________________________________________ 8. Have you tested the water quality? o Yes o No If yes, for what? __________________________________________________________________ What were the results? ____________________________________________________________ VI. Calf Rearing 1. What age do you turn out your calves to pasture? _____________________________________________ 2. How much grain and hay do you feed before weaning? _______________________________________ _________________________________________________________________________________________________ 3. How much grain and hay do you feed after weaning? _________________________________________ _________________________________________________________________________________________________ 4. At what age do you generally dehorn calves? __________________________________________________ Is the practice done by you or by your vet?_________________________________________________ Method used? __________________________ Is a local anesthetic used? o Yes o No If yes, please list. ______________________________ *Please keep note of treatment in your records or retain slips from your vet. VII. Animal Health Health Records: Please submit your livestock health records for the previous year (January -December 2008) using the attached record keeping form (blue), or a comparable record keeping system. All of the information must be filled out for each health incident (e.g. animal health emergencies, routine treatments). All treatments (antibiotics, other medications and alternative remedies) must be listed. If there are no health problems indicate N/A. You may use your own record keeping system and photocopy it, but it must include all of the information that is asked on the form, and it must be legible. In addition, please be sure to include your health care product inventory form (purple), which should be a list of ALL medicines in your medicine cabinet. What preventative health management (including parasite prevention) do you practice on your farm for young stock and adults? (please use table below). Examples: use of probiotics, vaccinations, increased air circulation, soil mineralization, pasture management, garlic etc. List all practices used. Preventative Health PracticesAdults Young Stock   3. Use of Antibiotics (Remember, please call the office if you have to treat any animal with antibiotics) a) Have any of your animals been treated with antibiotics in the last 12 months? o Yes o No If yes, list animals and justification for treatment. Animal IDMedicationJustificationDocumentation of Sale    4. Parasite Management (Remember, please call the office if you have to treat any animal with synthetic parasiticides) a) Please describe your parasite management plan. ________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ b) Have any of your animals been treated with synthetic parasiticides in the last 12 months? o Yes o No If yes, list animals and justification for treatment. Animal IDMedicationJustification for Use     5. How do you distinguish animals that have been treated with a prohibited product? _________________ ____________________________________________________________________________________________________ _____________________________________________________________________________________________________ 6. How do you segregate their milk? _________________________________________________________________ _____________________________________________________________________________________________________ 7. Please list the name, associated clinic and phone number of your veterinarian. _____________________ _____________________________________________________________________________________________________ **Please have all vet slips available for inspector review. VIII. Marketing and Processing 1. Who is your milk buyer? ________________________________________________________________ 2. Are you doing any on-farm processing? (e.g. yogurt, cheese) o Yes o No (If you sell over $5,000 a year, in processed product please submit a processor application.) 3. Do you plan to sell a packaged product labeled as organic? (e.g. beef) o Yes o No If yes, please send us a copy of your label, once completed. For more information on labeling, please see page 10 of the certification standards. If you are interested in organic meat labeling, please request information from the office on how to get your label approved by the USDA; their requirements are very specific. 4. For those selling organic meat: a. Is the slaughterhouse you are using: o USDA inspected o State Inspected o On-farm o Other ____________________ b. Please provide the name of the slaughterhouse. ________________________________________ c. Is this slaughterhouse certified organic? o Yes o No 6. Audit Trail: Briefly describe your record keeping system: ________________________________________ _________________________________________________________________________________________________ 7. Which of these documents do you keep for your records? o Receipts for all sales o Cull Records o Receipts for all purchases o Records of Livestock Purchases o Organic Certificates, Sales Receipts and Purchase Receipts o Breeding Records o Herd Health Records o Milk Pick Up Records o Milk Quality Test Reports o Vet Slips o Other ________________________________________________________________________________________ Vermont Organic Farmers, LLC PO Box 697, Richmond, VT 05477 (802) 434-3821,  HYPERLINK "mailto:info@nofavt.org" info@nofavt.org  HYPERLINK "http://www.nofavt.org" www.nofavt.org     2009 VOF Dairy Information Sheet PAGE  PAGE 1 The NOP Rule requires the use of 100 % organic feed. *Please have all forage and grain receipts and appropriate certificates for the inspector. ** Please submit complete field records for the 2008 field season (yellow form). Please fill out this application using your complete records for the 2008 calendar year. Antibiotics should only be used when all organically approved medicines have failed and when the animals life is in danger or in cases of extreme suffering. They should only be used on the recommendation of a licensed veterinarian. Please ensure you notify the VOF office upon treatment. 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